Follow Up

Following up is an important part of outreach, but it should always feel supportive, not pushy.

Timing

• First follow-up: 1–2 weeks after initial contact if there’s no response.
• Second follow-up: 2–3 weeks later, keeping the tone friendly and low-pressure.
• Final follow-up: One last check-in a month later, offering resources and leaving the door open.

After three attempts, it’s okay to stop unless the project re-engages.

Tone

• Keep messages brief, friendly, and supportive.
• Assume positive intent (people are busy, not uninterested).
• Always emphasize that the process is simple, supported, and non-judgmental.

Message Content

• Follow-up #1: Gentle reminder, re-share the link to apply, highlight one clear benefit.
• Follow-up #2: Share a success story or example project to inspire action.
• Follow-up #3: Leave the door open — “Whenever your team is ready, we are here to support you.”

When to Stop

• After 3 unanswered follow-ups.
• If the project explicitly declines.
• If they say “not now,” make a note to circle back in 6–12 months.